We run multiple weekly events published through Webflow CMS. Users RSVP through a Webflow form capturing first name, last name, email, event name, event date and event time. We now need to automate our event flow using HubSpot and Zoom integrations to streamline attendee tracking, automate comms, and event performance analytics & reporting.

Key Responsibilities:

• Integrate Webflow RSVP form submissions data with HubSpot to create/update contacts.

• Store event name, date/time, and RSVP status in HubSpot

• Connect Zoom attendance data to HubSpot, match attendees by email and update attendance status, logging attendance data (e.g., join time, duration) into HubSpot

• Create custom HubSpot objects & workflows to associate contacts with events and deals

• Trigger automated emails for RSVP confirmation with Zoom link, 2-hour pre-event reminder with Zoom link, follow-up (if attended: resources; if missed: next steps). This needs to be an easily updated workflow with emails that can updated by the internal team.

• Set up Hubspot dashboard with reports on each event type across weeks for registrations vs. attendance for recurring event performance and conversion levels.

• Provide clear documentation of the integration

• Ensure thorough testing and QA

Ideal Candidate

• Proven experience integrating Webflow, HubSpot, and Zoom

• Experienced with HubSpot CRM setup, custom objects, and workflow automations

• Comfortable with Zoom API and tracking attendance data

• Great communicator who can document their setup clearly

• Can complete and test this in ~10 hours over 3 days

Deliverables

• Technical architecture and setup doc (submitted for approval before setup)

• Fully working integration (Webflow → HubSpot → Zoom)

• Automated workflows and email templates

• Reporting dashboards (inside HubSpot)

• User-friendly documentation

• Handoff to internal team for final testing and feedback

Timeline & Budget

• Start Date: ASAP

• Turnaround: 3 business days

• Estimated Project hours: 10

• Proven experience integrating Webflow, HubSpot, and Zoom
• Experienced with HubSpot CRM setup, custom objects, and workflow automations
• Comfortable with Zoom API and tracking attendance data
• Great communicator who can document their setup clearly
• Can complete and test this in ~10 hours over 3 days

• We run multiple weekly events published through Webflow CMS
• Users RSVP through a Webflow form capturing first name, last name, email, event name, event date and event time
• We now need to automate our event flow using HubSpot and Zoom integrations to streamline attendee tracking, automate comms, and event performance analytics & reporting
• Integrate Webflow RSVP form submissions data with HubSpot to create/update contacts
• Store event name, date/time, and RSVP status in HubSpot
• Connect Zoom attendance data to HubSpot, match attendees by email and update attendance status, logging attendance data (e.g., join time, duration) into HubSpot
• Create custom HubSpot objects & workflows to associate contacts with events and deals
• Trigger automated emails for RSVP confirmation with Zoom link, 2-hour pre-event reminder with Zoom link, follow-up (if attended: resources; if missed: next steps)
• This needs to be an easily updated workflow with emails that can updated by the internal team
• Set up Hubspot dashboard with reports on each event type across weeks for registrations vs. attendance for recurring event performance and conversion levels
• Provide clear documentation of the integration
• Ensure thorough testing and QA
• Technical architecture and setup doc (submitted for approval before setup)
• Fully working integration (Webflow → HubSpot → Zoom)
• Automated workflows and email templates
• Reporting dashboards (inside HubSpot)
• User-friendly documentation
• Handoff to internal team for final testing and feedback
• Turnaround: 3 business days
• Estimated Project hours: 10