We’re building a Vendor Directory for Eva (bookwitheva.com). an event platform for corporate, association, and agency planners.

The goal:

Provide event planners with instant access to an Eva vetted vendor directory (after a free signup).

Allow vendors to apply for inclusion in the directory via an application form.

Capture planner leads (email, company, role) and flow them into our CRM (Hubspot).

Build the MVP fast, using Webflow CMS (or a similar no-code stack) with Airtable + Zapier/Make for automation.

This is not a custom-coded build. We want a scalable no-code/Webflow solution that our team can easily manage and update without developers.

🔑 Deliverables

Planner Signup (Lead Capture)

Form fields: Name, Email, Company, Role, Phone (optional).

Gated access: Planners must sign up before browsing the directory.

Data flows into Hubspot (or Airtable with Zapier → Hubspot).

Trigger automated Welcome Email (template provided).

Vendor Application Form

Vendors submit company info, categories, website, description, price range.

Eva admin can review/approve before publishing to directory.

Approved vendors auto-publish to the directory.

Vendor Directory (Public Browsing, Post-Signup)

Search & filter by category, location, price range.

Vendor cards: logo, company name, category, short description.

Vendor profile page: full description, services, website/contact info, optional images.

Mobile responsive, clean UX.

Design Alignment

Match Eva branding (see bookwitheva.com

).

Reference style: speakabout.ai/vendor-directory

(simple + modern).

Admin Guide

Simple guide (doc or short Loom video) showing Eva team how to:

Add/edit vendors

Approve/reject vendor applications

Export planner leads

🛠️ Preferred Tech Stack

Webflow CMS (preferred) OR Softr/Airtable if more efficient.

Airtable as backend database.

Zapier/Make for automation.

Hubspot CRM integration (nice-to-have, or Airtable → Hubspot Zap).

📅 Timeline

MVP live in 2 weeks or less.

💰 Budget

$500–1,000 total project budget (fixed price preferred).

Open to ongoing hourly updates after MVP launch.

✅ Success Criteria

Directory goes live, functional, and easy for Eva team to manage.

Planners can sign up → get instant access → leads captured in CRM.

Vendors can apply → Eva approves → listing publishes.

Directory SEO-friendly (each vendor profile generates its own page).

Clean, branded design aligned with Eva’s look, feel and voice

🌟 Ideal Freelancer

Proven experience with Webflow CMS / No-code directory builds.

Familiar with Airtable + Zapier/Make automations.

Comfortable integrating with Hubspot CRM.

Can deliver fast (under 2 weeks).

Provides simple handoff docs or Loom video for Eva team.

Example of similar concept for inspiration. speakabout.ai/vendor-directory

• Gated access: Planners must sign up before browsing the directory
• Airtable as backend database
• Zapier/Make for automation
• Directory goes live, functional, and easy for Eva team to manage
• Proven experience with Webflow CMS / No-code directory builds
• Familiar with Airtable + Zapier/Make automations
• Comfortable integrating with Hubspot CRM
• Can deliver fast (under 2 weeks)
• Provides simple handoff docs or Loom video for Eva team

• $500–1,000 total project budget (fixed price preferred)

• Provide event planners with instant access to an Eva vetted vendor directory (after a free signup)
• Allow vendors to apply for inclusion in the directory via an application form
• Capture planner leads (email, company, role) and flow them into our CRM (Hubspot)
• Build the MVP fast, using Webflow CMS (or a similar no-code stack) with Airtable + Zapier/Make for automation
• Form fields: Name, Email, Company, Role, Phone (optional)
• Data flows into Hubspot (or Airtable with Zapier → Hubspot)
• Approved vendors auto-publish to the directory
• Planners can sign up → get instant access → leads captured in CRM
• Directory SEO-friendly (each vendor profile generates its own page)