1. Background

A small NGO is developing an e-commerce platform on Webflow to sell credits.

The credits are limited in quantity and tracked by an external registry owned by another organization, which ensures impartiality and prevents the same credit from being sold multiple times.

Currently, the credit purchase workflow is entirely manual, involving email communications and manual updates to the registry. This is inefficient, error-prone, and not scalable.

1. Objective

To automate the purchase and registry update process by integrating the NGO’s Webflow e-commerce with the external credit registry through an API-based solution.

The desired outcome is:

• Buyers purchase credits directly from the NGO’s Webflow store.

• The system automatically updates the external registry in real time.

• Manual interventions (emails, manual data entry) are eliminated.

• Credit availability is accurately tracked and displayed.

1. Scope of Work

The project requires:

a) Webflow E-commerce Setup

• Confirming that Webflow’s e-commerce backend can trigger API calls (via Webhooks, custom code, or third-party middleware).

• Ensuring that credit purchase transactions can be captured reliably.

b) External Registry Integration

• Collaborating with the organization that owns the registry to gain access to their API (or alternative integration mechanism, e.g., secure database connection, webhook endpoint, etc.).

• Mapping key data fields (e.g., credit ID, quantity purchased, buyer details if required).

• Implementing authentication and authorization protocols (API keys, OAuth, etc.).

c) Automation Workflow

• When a purchase is completed on Webflow, an automatic request is sent to the registry API.

• The registry deducts the purchased credit(s) from the available balance.

• Confirmation of the updated balance is logged and, ideally, displayed in Webflow’s storefront to ensure transparency.

d) Error Handling & Safeguards

• Prevent double-selling by ensuring that credit availability is checked before purchase confirmation.

• Implement fallback mechanisms if the registry API is temporarily unavailable (e.g., queue system, retries).

• Provide audit logs for every transaction.

1. Deliverables

• Fully functional API integration between Webflow and the registry.

• Documentation of the integration (API endpoints used, data mapping, error handling logic).

• Testing of all possible edge cases (e.g., insufficient credits, API downtime).

• Training/hand-off to NGO staff for ongoing operations.

1. Technical Considerations

• Webflow limitations: Native Webflow does not allow direct server-side scripting, so middleware may be required (e.g., AWS Lambda, Firebase Functions, Make (Integromat), Zapier, or a custom backend).

• Registry API availability: The external organization must provide or develop an accessible API or a secure integration method.

• Security: All transactions must comply with standard security practices (SSL, encrypted API keys, GDPR compliance if buyer data is personal).

1. Timeline & Next Steps

Phase 1: Technical assessment (Webflow capabilities, registry API documentation).

Phase 2: Development of integration (middleware setup, API connection).

Phase 3: Testing (purchase flow, error scenarios, registry sync).

Phase 4: Launch & monitoring.

✅ Task Summary: Develop an API integration that connects the NGO’s Webflow e-commerce store to the external registry, ensuring that credit availability is automatically updated without manual intervention.

• Ensuring that credit purchase transactions can be captured reliably
• Collaborating with the organization that owns the registry to gain access to their API (or alternative integration mechanism, e.g., secure database connection, webhook endpoint, etc.)
• Mapping key data fields (e.g., credit ID, quantity purchased, buyer details if required)
• Implementing authentication and authorization protocols (API keys, OAuth, etc.)
• c) Automation Workflow
• Webflow limitations: Native Webflow does not allow direct server-side scripting, so middleware may be required (e.g., AWS Lambda, Firebase Functions, Make (Integromat), Zapier, or a custom backend)
• Registry API availability: The external organization must provide or develop an accessible API or a secure integration method

• The credits are limited in quantity and tracked by an external registry owned by another organization, which ensures impartiality and prevents the same credit from being sold multiple times
• Currently, the credit purchase workflow is entirely manual, involving email communications and manual updates to the registry
• To automate the purchase and registry update process by integrating the NGO’s Webflow e-commerce with the external credit registry through an API-based solution
• Buyers purchase credits directly from the NGO’s Webflow store
• The system automatically updates the external registry in real time
• Manual interventions (emails, manual data entry) are eliminated
• Credit availability is accurately tracked and displayed
• Scope of Work
• a) Webflow E-commerce Setup
• Confirming that Webflow’s e-commerce backend can trigger API calls (via Webhooks, custom code, or third-party middleware)
• When a purchase is completed on Webflow, an automatic request is sent to the registry API
• The registry deducts the purchased credit(s) from the available balance
• Confirmation of the updated balance is logged and, ideally, displayed in Webflow’s storefront to ensure transparency
• d) Error Handling & Safeguards
• Prevent double-selling by ensuring that credit availability is checked before purchase confirmation
• Implement fallback mechanisms if the registry API is temporarily unavailable (e.g., queue system, retries)
• Provide audit logs for every transaction
• Deliverables
• Fully functional API integration between Webflow and the registry
• Documentation of the integration (API endpoints used, data mapping, error handling logic)
• Testing of all possible edge cases (e.g., insufficient credits, API downtime)
• Training/hand-off to NGO staff for ongoing operations
• Security: All transactions must comply with standard security practices (SSL, encrypted API keys, GDPR compliance if buyer data is personal)
• Timeline & Next Steps
• Phase 2: Development of integration (middleware setup, API connection)
• Phase 3: Testing (purchase flow, error scenarios, registry sync)
• Phase 4: Launch & monitoring
• ✅ Task Summary: Develop an API integration that connects the NGO’s Webflow e-commerce store to the external registry, ensuring that credit availability is automatically updated without manual intervention